The Candidates module will serve as your database and allows you to add talent to your pipeline either by bulk-uploading CVs or by using a structured spreadsheet.
In the candidates module, choose Import Candidates on the upper right side of the screen.
Option A: Bulk Upload CVs
To upload CVs in bulk, click upload CVs and choose the files you want to upload. Jia accepts the following file formats: PDF, DOC, DOCX, or TXT. Each file should not exceed 2MB.
Option B: Spreadsheet Import
To upload candidate information via spreadsheet or excel file, download our template and follow the instructions on the first row.
Once your file is ready, upload it by clicking Upload a Spreadsheet and choose the file.
Review and Fix Errors
If the system detects missing or incorrect information:
Identify Errors: Click the Eye icon to view specific issues.
To edit the information, click the pencil icon (✎).
Requirements:
Required Fields: Candidate Name, Email, and Phone Number.
Phone Format: Numbers only—no spaces, dashes, or special characters.
Empty Fields: If info is missing (e.g., Twitter/GitHub), leave it blank. Do not type "N/A."
Sample Correct Format:
Click Save Changes on the upper right side of the page.
Click Finish once done importing candidate information.
Handling Duplicates
If you are importing a candidate who already exists in the system, you will be prompted to:
You have an option to keep the old version or replace the existing file.
Click Finish to complete the process and add the candidates to your database.
